We may collect information about you in a variety of ways. The information we may collect on the Site includes:
Personally identifiable information, such as your name, shipping address, email address, and telephone number, and demographic information, such as your age, gender, hometown, and interests, that you voluntarily give to us when you choose to participate in various activities related to the Site, such as online chat and message boards. You are under no obligation to provide us with personal information of any kind, however your refusal to do so may prevent you from using certain features of the Site.
Information our servers automatically collect when you access the Site, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Site.
The Site may by default access your Facebook basic account information, including your name, email, gender, birthday, current city, and profile picture URL, as well as other information that you choose to make public. We may also request access to other permissions related to your account, such as friends, checkins, and likes, and you may choose to grant or deny us access to each individual permission. For more information regarding Facebook permissions, refer to the Facebook Permissions Reference page.
User information from social networking sites, such as [Apple’s Game Center, Facebook, Google+, Instagram, Pinterest, Twitter], including your name, your social network username, location, gender, birth date, email address, profile picture, and public data for contacts, if you connect your account to such social networks.
Device information, such as your mobile device ID, model, and manufacturer, and information about the location of your device, if you access the Site from a mobile device.
Information from third parties, such as personal information or network friends, if you connect your account to the third party and grant the Site permission to access this information.
Personal and other information you may provide when entering contests or giveaways and/or responding to surveys.
Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Site to:
● Administer sweepstakes, promotions, and contests.
● Assist law enforcement and respond to subpoena.
● Compile anonymous statistical data and analysis for use internally or with third parties.
● Create and manage your account.
● Deliver targeted advertising, coupons, newsletters, and other information regarding promotions and the Site to you.
● Email you regarding your account or order.
● Enable user-to-user communications.
● Fulfill and manage purchases, orders, payments, and other transactions related to the Site.
● Generate a personal profile about you to make future visits to the Site more personalized.
● Increase the efficiency and operation of the Site.
● Monitor and analyze usage and trends to improve your experience with the Site [and our mobile application].
● Notify you of updates to the Site.
● Offer new products, services, mobile applications, and/or recommendations to you.
● Perform other business activities as needed.
● Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
● Process payments and refunds.
● Request feedback and contact you about your use of the Site.
● Resolve disputes and troubleshoot problems.
● Respond to product and customer service requests.
● Send you a newsletter.
● Solicit support for the Site.
We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation. This includes exchanging information with other entities for fraud protection and credit risk reduction.
We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.
With your consent, or with an opportunity for you to withdraw consent, we may share your information with third parties for marketing purposes, as permitted by law.
If you interact with other users of the Site, those users may see your name, profile photo, and descriptions of your activity, including sending invitations to other users, chatting with other users, liking posts, following blogs.
When you post comments, contributions or other content to the Site, your posts may be viewed by all users and may be publicly distributed outside the Site in perpetuity.
We may use third-party advertising companies to serve ads when you visit the Site. These companies may use information about your visits to the Site and other websites that are contained in web cookies in order to provide advertisements about goods and services of interest to you.
We may share your information with our business partners to offer you certain products, services or promotions.
If you connect to the Site through a social network, your contacts on the social network will see your name, profile photo, and descriptions of your activity.
We may share your information with advertisers and investors for the purpose of conducting general business analysis. We may also share your information with such third parties for marketing purposes, as permitted by law.
We are not responsible for the actions of third parties with whom you share personal or sensitive data, and we have no authority to manage or control third-party solicitations. If you no longer wish to receive correspondence, emails or other communications from third parties, you are responsible for contacting the third party directly.
You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering your browser’s cookies files may also clear certain opt-out cookies, plug-ins, or settings.
All Intercultural Roots staff, practitioners and participants should follow these principles when using Zoom to conduct remote meetings:
1. Visibility of your locations: Participants should use Zoom’s virtual background feature, when available, if they do not want to have their surroundings visible. Hosts should encourage participants to use Zoom meeting settings that allow living areas to remain hidden.
A. To set up a Virtual Background in Zoom (link is external) click the up arrow by the Zoom video icon and click on “Choose Virtual Background”.
B. Select only appropriate virtual backgrounds.
C. Be mindful of others in your remote location who may not wish to be visible or recorded in the background.
D. Also consider if all participants need to be visible as limiting the meeting to a single video stream can ease bandwidth concerns for participants.
E. Ensure sensitive conversations cannot be overheard or work observed by unauthorized persons.
2. Screen Sharing Privacy
A. Protecting Confidential Data on Your Device from Being Viewed: Avoid sharing confidential information visible on your other screens. Before screen sharing, close all applications, emails and documents that you will not use in that session.
B. Managing Whose Screen is Visible (link is external):Zoom default settings for Intercultural Roots are set to limit screen sharing to the host. The host can also allow screen sharing by participants. Options are available by clicking on the up arrow by the Share Screen icon. The host can select the “host only” setting to prevent others from sharing their screens. If the host determines that screen sharing by participants is needed, sharing by “one participant at a time” should be selected. The host should remind participants not to share other sensitive information during the meeting inadvertently.
3. Managing Participants
Some basic tips for limited preventing unwanted attendees or Zoom Bombing are listed below:
A. Don’t post meeting IDs in public forums.
B. Don’t reuse meeting access codes. You can generate a new access code for each meeting.
C. Monitor participant list for unwanted attendees
D. Using Zoom settings for meeting participants (link is external), the meeting host can:
i. Limit attendance to participants who are signed in to the meeting (link is external) using the email listed in the meeting invited
ii. Set up a Waiting Room Function (link is external)
iii. Password protect (link is external) meeting access
iv. Lock meetings (link is external) once they start
v. Mute participants (link is external) who are not presenting
vi. Remove unwanted participants (link is external)
vii. Disable private chat
For further privacy features and options for Zoom see: https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-your-zoom-event/ (link is external)
Recording of Meetings – by attending an Intercultural Roots Zoom meeting or event you are providing Intercultural Roots permission to capture your video and save information relating to the session. Where possible we will make this explicit as “two party” or “all party” consent to ensure agreement between both or all parties involved in a recording. While attendees participating remotely may be coming from a variety of countries and states, we assume an “all party” consent rule.
Meeting hosts should always inform attendees at the start of the meeting or in advance of the meeting that they are going to record a meeting. Zoom automatically notifies attendees present at the start of a meeting if the meeting is being recorded. However, meeting hosts should also verbally notify attendees that a meeting will be recorded. Meeting hosts may also choose to explicitly require consent to be recorded via Zoom (link is external). Attendees who do not consent will be denied access to the meeting, so we suggest its use only after you’ve communicated with your attendees, given them a chance to express any concerns, and determined an alternative for individuals who have not consented.
We recommend that you inform meeting attendees, prior to a recorded meeting, how you intend to record, use, and share video. You may also consider giving attendees options to participate without having their image or voice recorded, such as allowing them to attend with no video or audio, and the option to pose questions only in the text chat window. Because you can start and stop recordings in Zoom at any time, you can choose to include unrecorded time throughout your Zoom session, giving attendees an opportunity to discuss topics or ask questions that they do not wish to have recorded.
As a general rule, Intercultural Roots meetings that involve discussions of a personal nature should not be recorded absent an articulated purpose that requires recording of the meeting. Generally, you should not record a meeting if the same meeting would not be recorded if it occurred in person.
Hosts should inform attendees that the meeting is being recorded and offer attendees the opportunity to opt out of the meeting or to mute their audio and video if they object to the recording of their image or voice. Please note that Intercultural Roots recordings become a record that will be stored and retained appropriately and may be subject to disclosure upon request (e.g., in response to an official request).
For guidance regarding accessibility and Zoom, see Zoom Accessibility Considerations page (link is external).
We do not sell your personal data. Whether you are a business or a school or an individual user, we do not sell your data.
• Your meetings are yours. We do not monitor them or even store them after your meeting is done unless we are requested to record and store them by the meeting host. We alert participants via both audio and video when they join meetings if the host is recording a meeting, and participants have the option to leave the meeting.
• When the meeting is recorded, it is, at the host’s choice, stored either locally on the host’s machine or in our Zoom cloud. We have robust and validated access controls to prevent unauthorized access to meeting recordings saved to the Zoom cloud.
• Zoom collects only the user data that is required to provide you Zoom services. This includes technical and operational support and service improvement. For example, we collect information such as a user’s IP address and OS and device details to deliver the best possible Zoom experience to you regardless of how and from where you join.
• We do not use data we obtain from your use of our services, including your meetings, for any advertising. We do use data we obtain from you when you visit our marketing websites, such as zoom.us and zoom.com. You have control over your own cookie settings when visiting our marketing websites.
When you log in to your Zoom account, Zoom will ask you to accept its use of "cookies".
For the most part, Zoom utilizes "cookies" that collect information about you, such as your log-in details, to enhance the functionality of its site. However, in addition to the cookies that Zoom uses to help with the functionality of its services and user experience, it also uses "advertising cookies". Advertising cookies are used by advertising companies to serve ads that are relevant to your interests.
We recommend that you "opt out" of Zoom's use of such advertising cookies, which collect information about you and your use of Zoom's site for advertising purposes. To opt out of advertising cookies, click on the "more info" option when you sign in to your Zoom account and are prompted to accept Zoom's cookies. When you click on "more info", you can then click on "cookie settings", which will take you to a menu that allows you to select which cookies you permit Zoom to use: Required Cookies/CCPA Opt Out; Functional Cookies; and Advertising Cookies. You can opt out of Advertising cookies by unselecting that option.
Despite these protections, users should use common sense and avoid sharing more information when necessary when using Zoom, especially when discussing confidential matters.
Additionally, as a user of Zoom, if you give Zoom access to any files or programs you need to manage cookies through your browser settings in the way you do with other applications.
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.
We do not knowingly solicit information from or market to children under the age of 13. If you become aware of any data we have collected from children under age 13, please contact us using the contact information provided below.
If you no longer wish to receive correspondence, emails, or other communications from us, you may opt-out by:
● Contacting us using the contact information provided below
If you no longer wish to receive correspondence, emails, or other communications from third parties, you are responsible for contacting the third party directly.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Site, you have the right to request removal of unwanted data that you publicly post on the Site. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Site, but please be aware that the data may not be completely or comprehensively removed from our systems.